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Executive Law Alumni Specialist

Posting Details

Posting Details

Posting Number: S000093
Posting Type: External - Open to All Applicants
Job Title: Executive Law Alumni Specialist
Position Title: Executive Law Alumni Specialist
Position Type: Administrative Staff
Classification: 4
Department: College of Law
Benefits Summary:

Benefit package includes: Medical, Dental, Vision, and Prescription insurance, Life insurance, Workers’ Compensation insurance, Unemployment insurance, and Total Disability insurance. Retirement: The University contributes 4% of the regular salary with up to 3% additional in matched contributions into the TIAA Retirement Program. Other benefits include tuition remission for employee, spouse, and employee’s dependent children under the age of 25 (this does not include the last two year of the PharmD program or the JD), and twenty days of paid medical leave per year.

Pay Band:
Job Summary:

This is a full-time, 12-month, administrative support staff position reporting directly to the Dean of the College of Law. The person in this position is the executive administrative assistant to the Dean and assists with Alumni Relations. The position works closely with staff, faculty, directors and committee representatives to promote the mission, vision, and values of the college.


Support the College of Law dean’s office through assisting the Dean, Associate Dean, Director of Administration and Student Services, and Director of Development with a variety of clerical tasks concerning the core functions of the college.

Principal Responsibilities:

1. Coordinate with the Dean of the Law College and the Director of Development to plan, organize, host and attend alumni events on and off campus.
2. Oversee the Law Alumni budget.
3. Support the Director of Development in arranging alumni campus visits and generation of Dean’s acknowledgment letters for contributions to the college.
4. Prepare and print correspondence, memos, contract requests, congratulatory letters, and reports to be reviewed, edited, and signed.
5. Receive phone calls, arrange meetings, appointments and manage a detailed calendar for the Dean.
6. Prepare travel vouchers, check requests, purchase requests, and maintain and organize paper and electronic filing system for the office.
7. Help coordinate Dean’s Lecture Series, Kormendy Lecture, Carhart Lecture, Woodworth Lecture, Bar Admission Reception, Commencement, and the Honors Banquet under the supervision of the Director of Administration and Student Services. This includes communicating with visiting scholars, preparing confirmation letters, preparing travel vouchers, and other duties.
8. Record minutes for faculty, college, Alumni Board Meetings, and maintain and update the faculty policy manual and historical records.
9. Responsible for coordination of official College of Law activity calendar with the University including maintaining the online calendar. This includes working with the Director of Administration and Student Services to schedule student organization events, college events, etc.
10. Oversee the online room reservation system.
11. Coordinate nomination process for faculty awards and scholarship recognition
12. Support the Dean in the student scholarship process and notification letters
13. Support Law College Faculty Recruitment Chair in coordinating AALS conference accommodations, interview schedules, and candidate information for recruitment committee
14. Coordinate with the Dean and the Director of Administration and Student Services to plan for alumni events during Homecoming
15. Perform other duties as assigned

Required Skills:

• Excellent organization and communication skills
• Proficiency in Microsoft Office products
• Ability to perform moderately complex procedures using basic analytic ability
• Ability to work in small groups or project teams

Minimum Qualifications:

• Bachelor’s Degree or equivalent work experience
• Two to three years of similar office experience

Preferred Qualifications:

• Bachelors Degree with three to five years of similar office experience
• Experience in Banner

College Description:
Appointment Length: 12-months
Closing Date: 09/29/2017
Open Until Filled No
Special Instructions to Applicants:
Status: Full-Time

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Associates Degree in progress
    • Bachelors Degree
    • Bachelors Degree in progress
    • Masters Degree
    • Masters Degree in progress
    • PHD
    • PHD in progress
  2. * How many years of similar office experience do you have?
    • 0-1
    • 1-3
    • 3-5
    • 5-7
    • 7-9
    • 9+

Optional & Required Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Copy of Transcript 1
  2. Other Document