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Theatre Arts Coordinator

Posting Details

Posting Details

Posting Number: S000097
Posting Type: External - Open to All Applicants
Job Title: Theatre Arts Coordinator
Position Title: Theatre Arts Coordinator
Position Type: Administrative Staff
Classification: 4
Department: Theatre Arts
Benefits Summary:

Benefit package includes: Medical, Dental, Vision, and Prescription insurance, Life insurance, Workers’ Compensation insurance, Unemployment insurance, and Total Disability insurance. Retirement: The University contributes 4% of the regular salary with up to 3% additional in matched contributions into the TIAA Retirement Program. Other benefits include tuition remission for employee, spouse, and employee’s dependent children under the age of 25 (this does not include the last two year of the PharmD program or the JD), and twenty days of paid medical leave per year.

Pay Band:
Job Summary:

This position is primarily responsible for supporting the functions of the Department of Theatre Arts and the Freed Center. Several of the chief tasks include coordinating guest artist visits and hospitality needs, overseeing budgeting duties, maintaining office supplies and equipment, assisting students, supporting faculty and staff, drafting reports, and performing a variety of clerical tasks.

Scope:

Support the Department of Theatre Arts and the Freed Center through assisting the Theatre Arts Chairperson and the Freed Center Director with a variety of tasks.

Principal Responsibilities:

Coordinate international and national guest artist visits through preparing contracts, travel arrangements, Visas, forms, payments, lodging and potential problems. Oversee budgeting responsibilities of multiple accounts through preparing check requests, processing purchase orders, preparing travel vouchers, assigning account numbers to credit card charges for others in the department, tracking and reconciling expenses through QuickBooks, requesting budget line transfers and compiling capital budget and work study budget requests. Monitor, maintain and order office supplies and equipment. Assist students with financial aid and academic issues, track students and assign advisors, process work study time sheets, coordinate international student guest visits, and maintain student files. Support faculty and staff with scheduling meetings, providing technical assistance, delivering messages and scheduling rooms. Coordinate faculty and staff travel arrangements, conference registration, and lodging details. Maintain attendance records for the Theatre Department and meetings. Compile Annual Reports, faculty and staff evaluations, and other reports as necessary. Maintain and duplicate video archives of productions. Coordinate and maintain the contact list for prospective students. Acquire and return scripts and scores to licensing units for department productions. Implement special projects as directed by the Chairperson. Orient, train, and lead others performing similar work and report to a higher level on a formal basis. Maintain historical and directional records for the department. Attend weekly department committee and sub-committee meetings and take accurate and thorough documentation of meetings. Prepare course change forms for course offerings. Review all graduation applications and when completed return to the dean’s office. Draft, maintain and submit practicum credit forms to the Registrar’s office for departmental productions. Other duties as assigned.

Required Skills:

Excellent organization and communication. Proficiency in Microsoft Office Products and QuickBooks. Proficient use of Web Focus, Banner, Self-Service Banner and Degree Works. Ability to perform moderately complex procedures using basic analytic ability. Ease in discussing issues of moderate importance with higher officials through cooperation, explanation and persuasion. Self-motivated and ability to stay one step ahead of others needs. General knowledge of equipment and minor repair not limited to computers, printers, DVD recorders and duplicators. Must be able to multi-task and complete tasks in disruptive atmosphere.

Minimum Qualifications:

Bachelors Degree or equivalent office experience.

Preferred Qualifications:

Bachelors Degree with two to three years of similar office experience.

College Description:
Appointment Length: 12-months
Closing Date: 11/02/2017
Open Until Filled No
Special Instructions to Applicants:
Status: Full-Time

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Associates Degree in progress
    • Bachelors Degree
    • Bachelors Degree in progress
    • Masters Degree
    • Masters Degree in progress
    • PHD
    • PHD in progress
  2. * How many years of similar office experience do you have?
    • 0-1
    • 1-3
    • 3-5
    • 5-7
    • 7-9
    • 9+

Optional & Required Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Copy of Transcript 1
  2. Other Document